Staff Associate


Staff Associate

Staff Associate

A non-profit established in 1998, The Cultural Landscape Foundation® (TCLF) connects people to places. TCLF educates and engages the public to make our shared landscape heritage more visible, identify its value, and empower its stewards. TCLF achieves this mission through the ongoing development of its four core programs:

  • What’s Out There®, North America’s largest and most exhaustive database of cultural landscapes;
  • Pioneers of American Landscape Design®, an in-depth multimedia library, inclusive of video oral histories, chronicling the lives of significant landscape architects and educators;
  • Landslide®, an ongoing collection of important landscapes and landscape features that are threatened and at-risk.
  • The Oberlander Prize, a biennial prize in landscape architecture that includes a US$100,000 monetary award and two years of public engagement activities.

Scope and Impact

The Staff Assistant plays an essential role in ensuring the TCLF leadership and staff are equipped to be successful. This role supports every program at TCLF and offers the opportunity for the right candidate to get involved in the varied, impactful advocacy and stewardship work of the organization.

Specific Responsibilities

  • Manage day-to-day office administration, procurement, and problem-solving
  • Maintain contact database in Salesforce and make sure the system is running effectively
  • Assist President and staff in planning and executing perennial administrative projects, including TCLF’s annual silent auction
  • Proactively maintain inventory of office supplies and resources
  • Fulfill online bookstore orders and other public requests

Preparation and Knowledge

  • Experience in an administrative position, preferably in a not-for-profit office.
  • Experience providing assistance to executive leadership or teams, preferably in a not-for-profit office.
  • Proficiency in Microsoft Office, including Word, Excel and Outlook; familiarity with Google Docs or other document sharing tools a plus.
  • Database management experience – Salesforce preferred.
  • Bachelor's degree preferred.
  • Excellent verbal and written communications skills.
  • Ability to present information concisely and effectively, both verbally and in writing.
  • Ability to organize and prioritize work.
  • Ability to work independently with little supervision.
  • Excellent interpersonal skills.

Salary will be commensurate with experience. Please send application materials (cover letter and resume) as PDF attachments using the subject line "Staff Associate – Your Name” to
TCLF is an Equal Opportunity employer fully dedicated to achieving a diverse staff. All qualified candidates are encouraged to apply and will receive consideration for employment without regard to race, sex, sexual orientation, age, religion, national origin, marital status, veteran status, disability or other categories protected by law.

Job Type: part-time or full-time
Experience: Administrative support; executive assistant; office management: 2 years (Preferred)
Education: Bachelor’s degree preferred but not required